Invoice scanning in Switzerland in Fully: rules, deadlines, best practice
Invoice scanning in Switzerland in Fully rests on three pillars: federal law that applies across Switzerland, cantonal deadlines worth knowing, and tools that eliminate re-keying. This guide puts it all in order, fact by fact.
Digitalising invoice scanning: what actually works
Digitising does not mean hoarding PDFs: without the document-entry link, a digital file is as opaque as a box of archives — true in Fully as everywhere.
For an SME in Fully, the real gain of digitalised invoice scanning shows day to day: no paper pile at month-end, VAT prepared continuously, and an owner reading today's figures rather than last quarter's.
The Swiss legal frame for invoice scanning
For an owner in Fully, the question is never “do we need accounts?” but “at what level of detail?”. The CO sets the floor; the bank, the tax office and the shareholders set the rest.
The law also settles the form: accounts may be kept in a national language or in English, on paper or electronically (art. 957a para. 5 CO). That pragmatism lets invoice scanning run entirely on digital tools — no paper binder is required.
A well-structured SME chart of accounts
The test of a good chart of accounts is a single question: can the owner find the margins in three clicks? If not, the chart serves the tax office but not the business — even in Fully.
For a business in Fully, the Sterchi/Käfer structure also eases benchmarking: banks and fiduciaries reason on those standard classes to situate an SME's invoice scanning.
QR-bills and friction-free collections
Reminders work best graduated: a neutral first reminder, a firm second, then formal notice — each generated from exact balances, never from memory.
For invoice scanning, the share of collections matched automatically is a metric worth watching: when it drops, it is almost always a matter of misused references.
Fully: what changes, what does not
Sole proprietorship, Sàrl or SA in Fully: the AHV contact remains the competent compensation office, and taxes follow the scales of the canton Valais.
Federal deadlines do not move in Fully: VAT within 60 days, salary declaration in January, 10-year record retention — postal code 1926 changes nothing about those rules, only the sender's address.
Frequently asked questions
Which documents should be prepared for the year-end closing?
Bank and cash statements at the closing date, the inventory of stock and work in progress, final AHV/LPP/accident settlements, contracts signed or amended during the year, invoices straddling two years and the detail of accruals. With an up-to-date document archive, most of it is already there. The list is identical in Fully: the CO dictates it, not the commune.
Can invoice scanning be automated with AI?
Largely, yes: automatic document reading, posting suggestions, bank reconciliation via QR references and VAT exports. Human approval remains essential — AI prepares, the professional checks. That is exactly how MyFiducia.ai approaches invoice scanning.
What are the current Swiss VAT rates?
Since 1 January 2024: 8.1% (standard), 2.6% (reduced — for example food and medicines) and 3.8% (accommodation). Returns must be filed and paid within 60 days after the period ends (quarterly under the effective method, semi-annually under the net tax rate method). These federal rates apply unchanged in Fully.
When must a business register for VAT?
As soon as its worldwide annual turnover reaches CHF 100,000 (CHF 250,000 for non-profit sports or cultural associations). Below that, voluntary registration remains possible and often makes sense to reclaim input VAT on investments. The threshold is federal: it applies in Fully as everywhere in Switzerland.
Also worth reading
In neighbouring municipalities
Switch to accounting that keeps itself up to date
MyFiducia.ai automates invoice scanning for businesses in Fully: AI-read documents, posting suggestions, VAT and exports ready for your fiduciary. Try the platform or browse our other guides.
The application is operated in French.