Receipt management for real estate in Lantsch/Lenz: the practical guide
Between VAT, social contributions and the year-end close, a Swiss SME juggles dozens of deadlines a year. This page focuses on receipt management in Lantsch/Lenz: what the law requires, what can be automated, and when to delegate.
Digitalising receipt management: what actually works
Digitising does not mean hoarding PDFs: without the document-entry link, a digital file is as opaque as a box of archives — true in Lantsch/Lenz as everywhere.
The selection criterion for a tool is not the length of its feature list but the robustness of the daily flow: reliable bank imports, VAT computed correctly (8.1 / 2.6 / 3.8%), a complete audit trail from document to entry, and a clean export for the auditor or fiduciary. Everything else is secondary.
A well-structured SME chart of accounts
A good chart of accounts tells the story of the business: classes 1 and 2 describe what it owns and owes, class 3 what it sells, classes 4 to 6 what it consumes. Private accounts (sole proprietorships) and shareholder current accounts (Sàrl/SA) must stay spotless: they are the first thing examined in a tax audit.
For receipt management, a few well-chosen analytical accounts (by activity, by site) beat a forest of sub-accounts nobody ever reads.
QR-bills and friction-free collections
Supplier invoices benefit from the same standard: the QR code is read on receipt, the payment is staged in e-banking with the desired due date, and the expense entry is proposed with the correct VAT. The purchase-payment-posting chain takes three moves.
For the debtors of a business in Lantsch/Lenz, nothing changes on the payer's side: scan the code, confirm, pay. On the receipt management side, everything changes: the collection entry proposes itself, the receivables ledger updates continuously and reminders go out on exact balances.
The Swiss legal frame for receipt management
In Switzerland, the duty to keep accounts stems from art. 957 ff. of the Code of Obligations. Legal entities (Sàrl, SA) and sole proprietorships with at least CHF 500,000 in revenue keep full accounts: balance sheet, income statement and notes. Below that threshold, a simplified record of income, expenses and assets is sufficient.
The annual accounts (art. 958 CO) consist of the balance sheet, the income statement and the notes; they must be drawn up within six months of the year-end so the general meeting can approve them. A delay here cascades into the tax return and the final social insurance settlements.
Lantsch/Lenz: what changes, what does not
Sole proprietorship, Sàrl or SA in Lantsch/Lenz: the AHV contact remains the competent compensation office, and taxes follow the scales of the canton Grisons.
Lantsch/Lenz requires no special bookkeeping: the Code of Obligations applies at postal code 7083 as everywhere else, and a well-kept digital file transfers smoothly to any auditor in the canton.
Frequently asked questions
Does MyFiducia.ai work for a business based in Lantsch/Lenz?
Yes: the platform runs online, the rules applied are federal (VAT, CO, AHV), and the file can be shared with any fiduciary. A business in Lantsch/Lenz manages its documents, VAT and exports exactly as anywhere in Switzerland.
How long must records related to receipt management be kept?
Ten years from the end of the financial year concerned (art. 958f CO). Electronic retention is permitted if the integrity and readability of the records are guaranteed — a serious digital archive validly replaces paper binders. A business in Lantsch/Lenz can therefore archive fully digitally.
What are the current Swiss VAT rates?
Since 1 January 2024: 8.1% (standard), 2.6% (reduced — for example food and medicines) and 3.8% (accommodation). Returns must be filed and paid within 60 days after the period ends (quarterly under the effective method, semi-annually under the net tax rate method). These federal rates apply unchanged in Lantsch/Lenz.
Which documents should be prepared for the year-end closing?
Bank and cash statements at the closing date, the inventory of stock and work in progress, final AHV/LPP/accident settlements, contracts signed or amended during the year, invoices straddling two years and the detail of accruals. With an up-to-date document archive, most of it is already there. The list is identical in Lantsch/Lenz: the CO dictates it, not the commune.
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Switch to accounting that keeps itself up to date
MyFiducia.ai automates receipt management for businesses in Lantsch/Lenz: AI-read documents, posting suggestions, VAT and exports ready for your fiduciary. Try the platform or browse our other guides.
The application is operated in French.