Accounts payable template in Solothurn: what every SME should know
Whether you run a Sàrl, an SA or a sole proprietorship in Solothurn, accounts payable eventually lands on your desk. Here are the practical reference points — legal basis, deadlines and common pitfalls — to decide with a clear head.
The Swiss legal frame for accounts payable
For an owner in Solothurn, the question is never “do we need accounts?” but “at what level of detail?”. The CO sets the floor; the bank, the tax office and the shareholders set the rest.
Art. 957a CO requires complete, truthful and systematic recording of transactions, each entry backed by a supporting document. For accounts payable, that means in practice: no movement without a receipt, and an audit trail that can be reconstructed at any time — including during a VAT or AHV inspection.
Digitalising accounts payable: what actually works
Security is part of digitalisation: named access, tested backups, encryption of sensitive data. A digital accounting file is protected like a safe — because it is one.
The winning pair for accounts payable: a single inbox (e-mail, scan, photo) and one simple rule — no document sits more than a few days without a proposed entry.
Outsource accounts payable or keep it in-house?
A good test before choosing: ask the fiduciary HOW it wants to receive the documents. A precise answer (formats, frequency, platform) says more than any brochure — including in Solothurn.
A business in Solothurn is no longer limited to fiduciaries in its canton: with a shared online platform, collaboration works remotely, documents and entries visible to both sides in real time. The choice widens to all of Switzerland — competence becomes the criterion again, not the postcode.
A Swiss SME's accounting calendar
Every deadline has an owner: an obligation “of everyone” is kept by no one. Naming one person per deadline family (VAT, payroll, taxes) closes the gaps.
The useful reflex: date every obligation the moment it arises. An employee hired means AHV/LPP deadlines created; VAT registration means a filing cycle set; a closing date fixed means backward planning of the close. Well organised, the accounts payable calendar fills itself.
Solothurn: what changes, what does not
Sole proprietorship, Sàrl or SA in Solothurn: the AHV contact remains the competent compensation office, and taxes follow the scales of the canton Solothurn.
For a business in Solothurn, that means VAT returns identical to anywhere in Switzerland, but a tax return and family allowances governed by the canton Solothurn.
Frequently asked questions
Which social contributions does a Swiss employer pay?
AHV/IV/APG: 5.3% employer share (the same is withheld from the employee); unemployment insurance: 1.1% each up to CHF 148,200 a year; occupational pension (LPP) by age and plan (employer at least 50%); occupational accident insurance paid by the employer; family allowances by canton. For an employer in Solothurn, family allowances follow the canton's rates.
Do you need a fiduciary for accounts payable, or can you do it yourself?
Both are defensible. Below CHF 500,000 of revenue, a sole proprietorship may keep simplified accounts itself. As soon as payroll, VAT and a closing with tax stakes are involved, professional support prevents mistakes that cost more than the fees. With a shared platform, the fiduciary does not even need to be in Solothurn.
What is simplified bookkeeping and who can use it?
Sole proprietorships and partnerships under CHF 500,000 of revenue may limit themselves to recording income, expenses and assets (art. 957 para. 2 CO). Once over the threshold — or upon founding a Sàrl or an SA — full accounts with balance sheet, income statement and notes become mandatory. The CHF 500,000 threshold is assessed the same way in Solothurn.
Does MyFiducia.ai work for a business based in Solothurn?
Yes: the platform runs online, the rules applied are federal (VAT, CO, AHV), and the file can be shared with any fiduciary. A business in Solothurn manages its documents, VAT and exports exactly as anywhere in Switzerland.
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Switch to accounting that keeps itself up to date
MyFiducia.ai automates accounts payable for businesses in Solothurn: AI-read documents, posting suggestions, VAT and exports ready for your fiduciary. Try the platform or browse our other guides.
The application is operated in French.